Alliance2015 is recruiting 2 Programme & Advocacy Assistants

1 position opens immediately from February 2019; 1 opens from mid-April 2019.

To apply please send your CV and cover letter to jobs@localknowledge.be by midnight CET Sunday 3rd February with the subject line: “A2015 internship application [YOUR NAME] and either [START FEB] or [START APRIL]

 

Job title: Alliance2015 Intern

Reports to: Alliance2015 Director

Direct reports: None

Job location: Brussels

Contract type: 2 x 1-year non-renewable paid internships (1. Feb 2019-Feb 2020 and 2. April 2019 to April 2020)

Background:  These two positions, are designed to work together and provide multifunctional support to the Alliance2015 hub, the office based in Brussels, with an emphasis on advocacy and joint programming support; and to give a young professional with an interest in  humanitarian and development programming, institutional fundraising and advocacy an all-round taste  of the issues and ways of working of a large NGO alliance as part of their professional development.

Job purpose:

The overall objective is to support the smooth running of the Alliance2015 hub (a six-person team comprising Director, Senior Programme Advisor, Communications Officer, Emergency Preparedness and Response Officer, two interns plus seconded/hosted member staff), with an emphasis on supporting the Alliance’s joint advocacy, development and humanitarian programming, and institutional fundraising agendas in Brussels per the 2018-2020 strategic action plan.

This is primarily carried out by supporting the work of the Alliance Working Groups which are the key delivery mechanism for Alliance strategy, linking member headquarters, field operations and the Alliance hub. The core groups include Programme, Emergency, Advocacy, Institutional Fundraising, as well as informal groups and taskforces on issues including monitoring and evaluation, security, human resources, logistics, cash programming, private sector engagement etc. The Communications Officer supports the work of the Communications Group.

 

Main duties & Responsibilities

Support to the A2015 working groups: 80%

Interns are usually allocated to support 2 of the core working groups, but must work closely together to facilitate integration and joint delivery.

 ·         Arrange, prepare and support working group calls and face to face meetings (logistics, agendas, background documents, minutes, supporting follow up actions, and helping groups keep track of their workplan implementation)

·         Undertake research and analysis on specific topics as directed by the relevant groups

·         Undertake and share strategy-relevant EU policy monitoring with hub and membership

·         Provide deeper analysis on specific EU policy/strategy related issues on request

·         Organise events/seminars/roundtables/AGM as directed

·         Set up bilateral meetings with decision makers as required

·         Attend relevant meetings with the EU institution and relevant Brussels-based NGOs and organisations, providing concise and succinct notes;

·         Provide Director and Senior Programme Advisor with policy briefs and preparation documents for representation meetings and events;

·         Coordinate with Communications Officer to ensure all relevant internal and external information is kept organised and accessible on the Alliance website, intranet and shared drive;

·         Support Communications Officer to access updated data and information through the working groups for A2015 communications products and tools;

·         Support the Senior Programme Advisor in keeping key Alliance2015 internal tools and documents up to date, accessible and user friendly

·         Any other relevant tasks as per requirements of the Alliance2015 Director and Senior Programme Advisor.

 

General Alliance2015 hub office support: 20%

·         Support the smooth running of the office by team members with meeting and travel arrangements;

·         Basic administration (e.g. office supplies, mail management)

·         Basic financial administration tasks (managing finance documentation to the specifications of the Alliance2015 bookkeepers);

·         General meeting and event planning and management;

·         Ensure visitors to the office are welcomed, well orientated and can access the information they need.

·         Any other reasonable/relevant tasks requested by Director or Senior Programme Advisor

 

Person specifications:

Essential:

·         True interest in this field of work; curiosity; energy; willingness to learn

·         Educated to degree level in social sciences, e.g. political sciences, international relations, development studies, economics or law; any subject with relevance to the work of Alliance2015 members

·         Some knowledge and experience of EU Institutions & external relations policies, and EU as a donor gained through studies/internships

·         Demonstrable team-working skills and the ability to collaborate effectively with colleagues working in many different locations;

·         Excellent oral and written communication skills;

·         Excellent interpersonal skills;

·         Ability to multi-task, cope with combining substantive with administrative tasks, work under pressure, flexible and able to travel;

·         Using Microsoft office tools such as Excel, PowerPoint and Word

·         Fluent in oral and written English;

Desirable:

·         Experience of working with partnership organisations

·         Experience of working overseas

·         Experience of other European language(s)

 

 

 

 

 

  

For vacancies with Alliance2015 members, please visit their websites:

Cesvi: http://www.cesvi.org/?pagina=pagina_generica.php&id=484

Concern Worldwide: https://www.concern.net/jobs

HELVETAS Swiss Intercooperation: http://www.helvetas.org/about_us/current_job_offers2/

Hivos: http://www.hivos.org/vacancies/all

People in Need: http://www.clovekvtisni.cz/en/jobs

Welthungerhilfe: http://www.welthungerhilfe.de/en/about-us/service/jobs.html or http://www.welthungerhilfe.de/offene-stellen.html (the German section always contains more offers, so if you speak German, make sure to look there as well)